Artificial Intelligence and Digital Integrity Procedure (GBEE-R) 

Date: October 2024

Updated: January 6, 2025

 

Artificial Intelligence and Digital Integrity

As the use of artificial intelligence (AI) technologies becomes more prevalent in the educational environment, the District recognizes the need for specific governance to ensure that these tools are used responsibly by staff.

This procedure is linked with the Board policy GBEE – Personnel Network Acceptable Use, ensuring alignment with the district’s broader policies governing responsible technology use.

AI technologies can create challenges such as digital impersonation, content manipulation (e.g., deepfakes), and breaches of data privacy. These technologies include and are not limited to:

Machine Learning focuses on algorithmic models that learn patterns from data. Ex. Netflix and Amazon predictions.

Deep Learning is an AI method inspired by the human brain that uses large quantities of data with very little human input, a subset of machine learning that uses neural networks to learn and model complex data patterns. Ex. Autonomous vehicles, Siri and Alexa.

Natural Language Processing or NLP allows computers to understand, interpret, and generate human language. Ex. Humanized chatbots and translation services.

Large Language Models (LLMs), like ChatGPT, are a specific application of machine learning within the NLP domain, designed to handle and generate natural language text.

Specific Authorized Uses

• Research Assistance: Tools that facilitate the efficient searching and gathering of academically relevant information.
• Data Analysis: Tools that assist in the interpretation and analysis of large datasets, particularly useful for scientific or social research.
• Language Translation: Tools that help translate text or spoken language into different languages, aiding in language learning or the study of foreign texts.
• Writing Assistance: Tools that offer grammar checks, spelling corrections, and suggestions for improving writing quality.
• Accessibility: Tools designed to make educational content accessible to students with disabilities, such as text-to-speech or sign language translation software.
• Simulation and Modeling: Tools that allow for the virtual simulation of real-world scenarios or complex systems for educational exploration.
• Content Personalization: Tools that adapt educational content based on individual student performance and learning styles.
• Peer Review and Collaboration: Tools that facilitate structured peer reviews and collaborative learning environments.

Evolving Technology Consideration:

The field of AI/NLP is rapidly evolving. The district reserves the right to update this list of authorized uses and will provide guidance and training to staff to adapt to new educational applications of AI/NLP tools.

Prohibited Uses  |  Staff are strictly prohibited from using AI technologies to:

• Create or distribute false or misleading content.
• Impersonate others. This includes what is referred to as deepfakes or synthetic media where a person’s likeness is digitally altered or replaced using advanced AI techniques.
• Manipulate academic or personal records.
• Share or expose any personally identifiable information (PII), including student, staff, or district information, to individuals who do not have explicit authorization or the necessary permissions to access such data.

Ethical Standards and Compliance:

• Staff must adhere to the highest ethical standards in the use of AI.
• Compliance with all existing district policies and procedures related to AI governance is mandatory.

Training and Resources  |  The District intends to provide ongoing training and resources to:

• Support staff in becoming knowledgeable about the potential impacts of AI technologies.
• Address the ethical considerations necessary for their responsible use.

Enforcement:

Adherence to Board Policy: All district staff are expected to comply with Board policy regarding the use of District digital tools and systems, including the use of artificial intelligence. This aligns with Board Policy GBEE – Personnel Network Acceptable Use.

Administrative Oversight:

Administrators are responsible for ensuring compliance and addressing any violations in accordance with district policies and procedures.

By adhering to these guidelines, the District aims to foster a culture of ethical and responsible AI use among staff, ensuring a safe and trustworthy educational environment.